Organization Structure & The Roles of Various Units
Functioning of the Finance and Accounts Department is carried on at
two levels i.e. Centralized Finance Units and Decentralized Finance
Units. Centralized Finance Units carries out the financial functions
of the administrative units and Decentralized Finance Units carries
out the financial functions of the Post Graduate Teaching
Departments. All the receipts are collected centrally whereas
expenditure is decentralized for the convenience of the Teaching
All work relating to investments with banks, daily bank
balances, all receipts and payments, bank reconciliation,
finalisation of accounts, and balance sheet , drawing of cheques,
preparation of various financial statements and schedule etc.
Collection of all grants received from various funding agencies
(U.G.C., G. O. I., C. S. I. R., O. I. B., State etc.).
Preparation of grants receipts, Utilization Certificates and
statements of expenditure of unassigned grant, JRF /SRF
Fellowship / CSIR Fellows/ Research Projects / Pool Officer,
research equipment grants, bank reconciliation, bills passing,
drawing of cheques etc.
Donation And Endowment Unit
All donations received in
favour of the, University of Pune are collected by this unit and
invested in various banks as per the directions of the
university authorities. Accruded interest of such donations is
made available for giving prizes/ awards / medals / scholarships
to students in rank at various examination and for meeting the
expenditure on chairs / lecture series / any other endowment,
preparation of bank reconciliation, passing of bills and drawing
of cheques, finalization of accounts, preparation of various
financial statements and schedules, etc.
Provident Fund Unit (CPF /
The main function of this unit is to look after all the
employees of CPF and GPF funds, all work relating to employees
loans and advances from CPF/ GPF account, preparation of final
statement of the employees who are retiring from the University
Service for their finalization of pension cases to be sent to
the Director of Higher Education, bank reconciliation statement,
drawing of cheques for gratuity, maintenance of accounts,
finalization of accounts, preparation of various statement and
schedule, and other related matters, etc.
The main function of this unit is to receive the bills from
various departments / sections / units / teachers / examiners /
paper setters, and all other committee member, Local T.A. /
D.A., and Local Conveyance and any cash purchases, Overtime
Bills and such other types of bills to be paid in cash. Issue of
receipts for money / amount received in all forms for various
purposes including Examination Fees.
All work relating to passing of all types of bills, purchase
orders, preparation of vouchers by ensuring the proper sanction
of the University Authorities, budget head and the provision /
balance in such budget heads.
Other function of this unit is to give advances to the Teaching
and Non-Teaching employees from various departments in
University of Pune for various purposes as per the guidelines of
the University. Preparation of list of outstanding advances at
the end of every financial year and as and when required by the
Advances Recovery Committee and Finance and Accounts Officer.
Still another important function of this section is to keep
up-to date record of various EMD / RMD / SD and other deposit
received by the Contractors / Students and others by University
in connection with financial matters and refund the deposit to
concern persons etc.
The name itself indicates that the main function of this unit is
to look after all pay and allowances for the Teaching and
Non-Teaching employees of the University of Pune and such other
matters regarding, income tax, preparation of gratuity
statements, bank reconciliation, drawing of cheques and other
Government matters relating to fixation of pay and allowances of
Teaching and Non-Teaching employees of the University of Pune
and also looks after for preparation of pay bills and submit it
to Government for receiving of grants for salaries. Services
from the Management Information Cell (MIC) are acquired for the
purpose of processing the Pay bill of every month. The schedule
in this regard has been framed and is with the Pay Unit.
The main function of this unit is to prepare the budget under
the guide-lines of the Budget committee and Finance and Accounts
Officer and submit it to the senate for approval.
E.D.P. Unit (Finance)
This is the main computer
unit for Central Finance & Accounts Department for all types of
computer work related to various financial matters.
The current system used by Finance and Accounts Department had
been developed by CMC Ltd. Pune. The computerization of the
following units has been developed by the CMC Ltd. Pune and the
programmer in E.D.P. section under the guide- lines of the
Finance and Accounts Officer.
Book Unit - Challans, payments, J.V. finalization of accounts
Cash Unit - Preparation of all types of receipts
P.F. Unit - CPF /GPF data processing
Grant Unit - Preparation of all receipts and payments
Donation - Preparation of all types of receipts and payments,
Work relating to all types of Tax deduction of Source and
filling of returns for the same for contractors and
sub-contractors fees paid for professional service independently
done by E. D. P. Unit by the development of programs by the
Programmer of University of Pune.
DECENTRALIZED FINANCE UNITS
All work relating to passing of all types of bills, process of
purchase orders, preparation of vouchers by ensuring the proper
sanction of the University Authorities budget head and the
provision / balance in such budget, preparation of Quarterly
Receipt and Payment as well as yearly Receipt and Payment and
fulfillment of year end procedure and any other assignment
direction issued by FAO.